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Keyboard Shortcuts for Managing Windows 7

Fifosys News Desk — Mon, 24 May 2010 16:31:12 +0000

1. Alt+F4 – Close the active window
2. Alt+Tab – Switch to previous active window
3. Alt+Esc – Cycle through all open windows
4. Windows Key+Tab- Flip 3D
5. Ctrl+Windows Key+Tab- Persistent Flip 3D
6. Windows Key+M – Minimize all open windows
7. Windows Key+Shift+M – Undo all window minimization
8. Windows Key+D – Toggle showing the desktop
9. Windows Key+Up – Maximize window
10. Windows Key+Down – Minimize windows / Restore
11. Windows Key+Left – Dock window to the left side
12. Windows Key+Right – Dock window to the right side
13. Windows Key+Shift Up – Maximize vertical size of window
14. Windows Key+Shift Down – Restore vertical size
15. Windows Key+Shift Left – Move window to left monitor
16. Windows Key+Shift Right – Move window to right monitor
17. Windows Key+Spacebar – Aero desktop peek

Successfully pasting text into HTML-format emails

Fifosys News Desk — Mon, 21 Dec 2009 15:45:59 +0000

If you send or reply to an HTML-format email and you want to paste in some text from, say, Word, the chances are that your pasted text will take on totally different (and usually unexpected) formatting — it will stick out like the proverbial sore thumb. The most straightforward way I’ve found to blend the pasted text into the email is as follows:
1. Paste it into the blank Cc or Bcc box (where you would normally type the list of addressees)
2. Select all of the text that you just pasted and cut it
3. Now paste it into the body of the email where you want it.
The act of pasting the text into the Cc/Bcc line seems to strip out any formatting information, so that when you come to paste it into the HTML, Outlook has no option but to adopt the format of the existing text, and hence your pasted text fits right in.

Smarter Navigation

Fifosys News Desk — Fri, 18 Dec 2009 11:15:35 +0000

Many Word users know that the up-and-down double arrows at the foot of the vertical scroll bar will page up and down through an open document. Fewer, however, know that the little dot icon between those arrows, called the Select Browse Object button, lets you change the function of the double-arrow buttons and of the Ctrl-PgUp and Ctrl-PgDn key combinations. You can, for example, choose to browse by heading, so the buttons will automatically jump you up or down to the next heading. Other choices let you browse by footnote, endnote, comment, graphic, or table.

Open the Last Opened Document

Fifosys News Desk — Tue, 15 Dec 2009 15:42:02 +0000

You can create an icon on your desktop that will launch Word and automatically open the document you last opened. Either locate the file Winword .exe in Windows Explorer (for Office 2003, this is typically in C:Program FilesMicrosoft OfficeOFFICE11) or find it with the Search item on the Start menu (in the Search tool, you’ll probably need to turn on More advanced options, then add checkmarks next to Search system folders and Search subfolders).

Once you find Winword .exe, right-click on the file icon and drag it to your desktop, and then select Create Shortcuts Here. Right-click on the new shortcut icon, choose Properties, and go to the Shortcut tab. In the Target field, after the existing file path, add a space and then /mFile1. You can also assign a shortcut key if you want to launch the file with a keystroke combination. When you’re done, click on Apply. In the General tab, give the shortcut a descriptive name and click on OK.

Sorting by multiple columns in Outlook

Fifosys News Desk — Thu, 26 Nov 2009 13:30:29 +0000

OK, you might already know this one, but if not, it can be handy to filter emails by sorting on more than one column. Say you not only want to find those emails sent by a particular person, but also to group those that have attachments. Click on the From column heading to sort ascending (you can also click on the column heading again to reverse the sort direction). Then hold shift, and click on the attachment column (paperclip icon) to add it to the sort. You’re now grouping those emails that have attachments and that are sent by the same person, which should make it easier to find that elusive email.

As a bonus (reminder) tip, remember that when you’re viewing an email folder, typing a letter or two will highlight an email based on the field by which you’re currently sorting your emails. The same also works when viewing Contacts, where Outlook will highlight the first entry that matches what you type.

Rearranging Paragraphs with Two Keystrokes

Fifosys News Desk — Mon, 23 Nov 2009 08:03:38 +0000

Do you need to swap the second and third paragraphs in the document you’re working on? Don’t waste time dragging text around within your document using the mouse. Just click on the paragraph you’d like to move, hold down Shift-Alt, and move the paragraph up or down using the arrow keys. Each press of the arrow key causes the selected paragraph to jump over one adjacent paragraph.

Keyboard Shortcuts

Fifosys News Desk — Mon, 24 Aug 2009 09:02:15 +0000

Ctrl-C: Copy selection.

Ctrl-X: Cut selection.

Ctrl-V: Paste copied selection.

Ctrl-Shift->: Increase font size.

Ctrl-Shift-<: Decrease font size.

Alt-F11: Open Visual Basic for Applications.

Alt-Shift-F10: Display Smart Tag options.

Line Breaks without Bullets

Fifosys News Desk — Thu, 20 Aug 2009 08:35:26 +0000

When you’re creating a bulleted or numbered list in Word or PowerPoint, you might want an item to appear on the list without a bullet. You can start a new line without a bullet by pressing Shift-Enter. The next time you press the Enter key, the new line will continue the bulleted or numbered list. Another useful trick: In Excel, you can press Alt-Enter to start a new line within a cell.