10 Things to Consider When Doing an IT Relocation

10 Things to Consider When Doing an IT Relocation

What are the 10 Essential Factors That Guarantee Smooth IT Relocation?


Moving offices can be a logistical nightmare that only gets worse when you have to relocate your IT infrastructure. Whether you hire a managed service provider or have an in-house team, moving your network from one office to another takes work. Given the critical role that IT plays in the day-to-day of a company, you want to make the move as smooth as possible. Poor planning of IT relocation can cost your enterprise money. The right approach to IT relocation can prevent common mistakes and get your network up and running without too many incidents.

Plan for The Move Early

Regardless of the size of the network infrastructure, don't make the error of leaving its relocation for the last minute. When you move offices, you have to inform various players. The ISP, technology vendors and equipment suppliers require enough time to accommodate the move. They have to allocate resources to suit the new requirements, meaning they need certain details well in advance. Early planning will give them enough lead times.

Complete Crucial Tasks

A company has to get through several tasks during IT relocation like a pre-move audit. You also need to hire the right IT infrastructure management services to provide the necessary resources. All this takes time. 6 to 8 weeks is a good timeframe to work with, depending on the amount of work that the office relocation generates. Dedicating sufficient time to the move helps reduce downtime and consequently, cut business losses.

Visit the Site 

10 Things to Consider When Doing an IT Relocation

Before you can set up IT infrastructure in a new building, you have to know what the layout looks like. In fact, the review of the site should occur before you even sign the lease. For a new building, your IT provider will have to install the network from scratch. If the place had previous tenants, the existing infrastructure might not satisfy your demands. You may need wayleaves for the internet connectivity, you may need additional wireless access point. A site visit provides the opportunity to evaluate the floor plans and layout and then create a cabling strategy.

Space Requirements

The layout of the place will also tell you which type of machines you can bring and the most optimal places to position them. You can find out essential information like the number of plugs and ports available and if the technical team will have to add more. If an enterprise has an on-premises server, check that the new space offers enough room to set up one. Confirm server room requirements such as security, cooling and dimensions.

Equipment Audit

Before hiring that office removal service, know what will survive the move and what to leave behind. Not every device on your existing system will suit the new place. Take inventory of all the equipment. Besides telling you the number of appliances, an audit will determine what you need. For example, if you intend to upgrade computers, then you can donate or resell the old ones. If old equipment is due for disposal, ensure that the process is safe.

Consider Upgrades

IT relocation is a great opportunity to get rid of obsolete technology and update your company's infrastructure. Don't forget to test any new equipment before installing it. As you upgrade, factor in the network requirements of the new space. Review contracts to see which ones to renew or terminate. Conduct equipment inventory early so that you have time to order new appliances.

Business Continuity Plan 

Have a strategy to keep operations going as much as possible during the move. The longer the downtime, the lower than the productivity of your staff and the bigger the losses. For one, establish effective communication. Everyone involved in the relocation should be aware of the plans in place and how to execute them. Your managed service provider and employees must collaborate in perfect synergy to eliminate costly mistakes.

Back up Your Data

Data backup should be a priority during IT relocation. Despite all the effort you put into the move, you don't have 100% assurance that nothing will go wrong. However, you can have a contingency plan in place. Backing up business-critical data in secure locations ensures that your information stays safe in case anything goes wrong. IT infrastructure management services can provide backup solutions that suit your demands.

Business Continuity

Work with an MSP to implement a business continuity solution. If problems do occur, your BC plan helps your businesses stay operational while the problems are fixed, reducing potential downtime.

Minimal Interruptions

Consider having some of the employees work remotely for the duration of the move. It decreases the level of interruption that the relocation will have on your operations. Scheduling a move outside standard business hours is another way to keep people working as much as possible.

IT relocation can be stressful, and if you are not careful, costly. With all the tasks involved, so much could go wrong. However, adequate planning and partnering with the right professionals can save you a lot of trouble. Fifosys is an experienced MSP that can assist with your IT relocation needs for your business in London and South East England.

 

James Moss

Technical Director

James Moss