Accounts Payable Clerk

Join a UK Leader in Managed IT Services

Location: London, UK (Hybrid)

Reports to: Management Accountant

Salary: Competitive salary, based on experince

About Us

For over 20 years Fifosys have been delivering enterprise-grade support, security, and consulting solutions to mid-sized and growing businesses in the property, retail, financial services, and healthcare sectors in the UK and abroad on a 24/7/365 basis.

According to the Channels Futures MSP501 rankings, we are consistently ranked in the top 10 MSPs in the World and have even been number 1 in the UK!

Due to a retirement, we are looking to appoint an Accounts Payable Clerk to take responsibility for the provision of accurate and up-to-date information that will support the business now and in the future.

The Role

Our Accounts Payable Clerk will be the first point of contact in AP for any invoice or credit note that comes into the business.

You will be responsible for the entire AP process for multiple entities within the group. From invoice receipt, invoice coding via product codes or chart of accounts, and processing invoices for workflow approval. To bi-monthly payment runs, statement reconciliations and query resolution.

You will be an integral part of the Finance Team and along with your colleagues, ensure work is completed timely and always to the highest standard.

What you will need to succeed:

  • You will need to have experience in an Accounts Payable role.

  • You will need to have exceptional attention to detail and be comfortable processing high volumes of invoices.

  • Excellent communication skills are a must as you will be liaising with others internally and externally to provide support and resolve issues.

Key Responsibilities

Ensure accurate & timely processing of a high volume of purchase invoices and credit card transactions.

  • Approximately 500 per month.
  • Entry methods include manual, recurring duplicates, or Excel import.

Code third-party supplier invoices across several group entities, ensuring correct company, supplier, item/product, GL account, and customer cost coding.

Ensure all costs are properly authorised by the relevant party prior to payment.

Request and reconcile supplier statements regularly to ensure all supplier accounts are accurate and up to date.

Respond to supplier queries promptly regarding expenses or invoicing.

Manage escalated queries both internally and externally, ensuring timely resolution.

Prepare and process bi-monthly payment runs, including payment allocation and remittance issuance.

Perform daily bank postings and reconcile multiple bank accounts.

Maintain supplier relationships through regular communication and issue resolution.

Analyse and investigate aged creditors report.

Post journal entries as required (e.g. intercompany postings).

Process employee expense and mileage claims.

Maintain the finance mailbox and ensure documentation is correctly filed.

Request invoices for any payments on account.

Knowledge, Skills & Experience Required

Essential

  • Previous 2–3 years’ experience in an Accounts Payable role
  • Exceptional attention to detail and analytical skills
  • Extensive experience using a recognised accounting software package
  • Strong understanding of accounting principles
  • Proficiency in MS Office, particularly MS Excel
  • Ability to act assertively — confidently raise queries internally or externally and challenge when necessary

Desirable

  • Accounting qualification (e.g. AAT)
  • Experience with using Oracle NetSuite
  • Experience working in an IT MSP
This position description sets out a summary of the key features of the role. It is not intended to be exhaustive and will be reviewed periodically to ensure it remains appropriate for the role.

Ready to Take Your Next Step?

If you’re passionate about IT, have a knack for building exceptional client relationships, and are eager to take on a role where you’ll truly make an impact, we want to hear from you! Apply today to join our growing Fifosys team!